Product Catalogue

Introduction

GCS Enterprise Resource Planning (ERP) is a lightweight software designed to have small memory footprint (RAM usage) and low CPU usage, overall a low usage of system resources as a result of simple design and architecture.

Real-time processing, flexible workflow and robust automation are the core modules of GCS ERP to support broad range of use cases, business processes alignment and true flexible software implementation.

Applications and Modules

GCS ERP covers a wide range of applications and provide sufficient resources to automate any business process in the following domains:

• Financial Accounting
  • Financial statements
  • Financial Transactions
  • Payments, Receipts and Cash vouchers
  • Tax and currency managements
• Human Resources (HR)
  • Employee management 
  • Recruitment and case management
  • Training and education
  • Attendance and electronic signature
  • Payroll and payslips
  • Leave management
• Manufacturing
  • Engineering
  • Bill of materials (BoM)
  • Work orders
  • Product life cycle management

 

 

Human Resources (HR)

GCS Human Resources (HR) is a core module of GCS Enterprise Resource Planning (ERP).

Since 2006 GCS has been developing the HR to reflect our customers business needs and requirements to include advanced and robust features to simplify and automate the workforce management for any organisation.

 

 

Employee Self Service (ESS) - MyHR 

GCS Employee Self Service (ESS) - MyHR is one of the extensive and advanced software available today in the market to allow employees to manage their leaves, attendances, approvals and job management through a mobile and user friendly portal.

• Attendance overview
• Attendance report
• Attendance sign in and sign out
• Attendance approval
• Attendance site management
• Leave management 
• Leave request
• Leave approval
• Leave balance

 

 

Leaves Management

 

 

 

 

Manager Approvals

 

 

Payroll and Payslip 

 

 

Recruitment and Case Management 

GCS Recruitment and Case Management application is a core module of GCS Enterprise Resource Planning (ERP), Human Resource System (HR).

Since 2006 GCS has been developing the HR to reflect our customers business needs and requirements and to include advanced and robust features to simplify and automate the recruitment process.

 

 

GCS HR Case Management is flexible to allow complex tasks to ensure the customer business processes are supported by the workflow.

 

 

Recruitment Application Form

 

 

Recruitment and Applicant Submission

 

 

Applicant Portal

GCS HR Recruitment Portal is web based and mobile first to ensure job applicants satisfaction and loyalty through the recruitment process.

 

 

Simple design and mobile first modules

GCS adopts responsive web design to make the case management and recruitment software pages to fit the screens of different devices automatically, displaying the content in a way that people feel comfortable, this capability reduces users’ operations like panning, zooming and scrolling when using the different modules and pages in the ERP to ensure usability and satisfaction all time.

 

 

Technology

GCS human resource, case management and recruitment solution is based on simple technology architecture to ensure high level of flexibility and scalability, the simple architecture contributes to more secure services, faster implementation and higher portability across different platforms.

The following diagram describes GCS digital service high level architecture and the standard cloud service deployment on Amazon Web Services (AWS).

 

 

Elastic Load Balancing

Elastic Load Balancing (ELB) automatically distributes the incoming traffic across multiple application servers and IP addresses in more availability zones,  ELB monitors the health of its registered targets, and routes traffic only to the healthy targets and scales the load balancer capacity automatically in response to changes in incoming traffic.

GCS ELB distributes workloads across multiple compute resources to increases the availability and fault tolerance of the web services and cloud products.

Elastic Computing Resources

GCS uses scalable computing capacity in the cloud to scale up and handle changes in requirements or spikes in popularity, reducing any down time due to heavy loads on the cloud services.

Multi-Deployment Relational Database

GCS deploys primary databases and synchronously replicates the data to different databases in different locations, when database failure detected, GCS services automatically failover with automatic database failover that completes as quickly as 60 seconds with zero data loss and no manual intervention.

Integration

GCS digital services provide Web APIs Application Programming Interface (API) endpoints to integrate with other digital services by publishing and consuming events on the API's endpoints.

Web APIs are services accessed from client devices (Desktop, Server, Mobile Phone, Laptop, etc.) using the secure Hypertext Transfer Protocol (HTTPs), GCS Web APIs are RESTful and implements the standard GET and POST. HTTP requests are used to access data or resources in the web application via URL-encoded parameters. Responses are generally formatted as either JSON or XML to transmit the data

Application Programming Interface (API)

GCS has more than 1,300 API's endpoints to enable robust and asynchronous integration, with HTTPs requests made to a resource located on the server using the Unique Resource Identifier (URI) to receive the payload formatted in JavaScript Object Notation (JSON), this type of communication ensures fast performance, reliability, and the ability to scale end extend the digital services capabilities without affecting the system at run time.

 

Communication

GCS implements a secure unified communication system to deliver notification to the system users, all communication messages are captured by the system audit trail.

• Application Instant Messages via secure WebSocket protocol, WebSocket protocol was standardised by the IETF as RFC 6455 in 2011;
• Email Services via TLS/SSL based communication with encrypted data;
• SMS with encrypted data; and
• Web Push Notification with encrypted data based on the Voluntary Application Server Identity Key (VAPID).

 

Cybersecurity

Protect the Applicant sensitive information

We protect the  human resource, case management and recruitment online service and solution by implementing the NIST Cybersecurity Framework (NIST CSF) to protect all cloud services regardless of the technology used to power these services.

Created and established by the US National Institute of Standards and Technology (NIST), the framework addresses the lack of standards when it comes to cybersecurity and provides a uniform set of rules, guidelines, and standards for organisations to use across industries.

NIST Cybersecurity Framework is widely considered to be the gold-standard for building a cybersecurity program, by acting as a top-level security management tool that helps assess cybersecurity risk across the organisation.

NIST cybersecurity framework is a powerful framework to organise and improve GCS cybersecurity program. Comprehensive guidelines and best practices to help our engineers to build and improve our cybersecurity state. The framework puts forth a set of recommendations and standards that enable us to be better prepared in identifying and detecting cyber-attacks, and also provides guidelines on how to respond, prevent, and recover from cyber incidents.

 

 

GCS implements the 5 Core Functions of NIST Cybersecurity Framework as per the following section.

Human Resource, Case Management and Recruitment  Cybersecurity Identification

Since 2006 and before the NIST time, GCS has developed the following to identify the digital assets to be protected:

• Robust Configuration Management Database (CMDB) for all data, personnel, devices, systems, and facilities that enables the digital services to achieve business purposes are identified and managed consistent with their relative importance to business objectives and our risk strategy.
• Awareness of the business environment, GCS motivation and mission, objectives, stakeholders, and activities are identified and prioritised; to inform GCS cybersecurity roles, responsibilities, and risk management decisions.
• Clear governance with the associated policies, procedures, and processes to manage and monitor GCS legal, risk, and operational requirements to inform the management of cybersecurity risk.
• Comprehensive Risk Assessment contributed to the understanding of the cybersecurity risk to the corporate and customers operations, including the significant impact on the clinical data and patient health and safety; and 
• Risk Management Strategy to support long term risk decisions.

Human Resource, Case Management and Recruitment  Cybersecurity Protection

GCS developed and implemented the following safeguards to ensure delivery of critical infrastructure services to our customers:

• Fine-tuned permission and access control to ensure access to digital assets and associated facilities is limited to the authorised staff of GCS;
• Awareness and training program, GCS personnel and partners are provided cybersecurity awareness education and information security-related induction;
• Data Security: Health, clinical and Patient Information and records are managed consistent with GCS risk strategy to protect the confidentiality, integrity, and availability of information.
• Processes and procedures to maintain and manage the protections of information systems and digital assets; and
• Robust technology to ensure the security and resilience of systems, consistent with GCS policies, procedures, and agreements.

Human Resource, Case Management and Recruitment  Cybersecurity Detection

To identify the occurrence of any cybersecurity event on our digital services, GCS has developed and implemented the following activities:

• Anomalies and Events Detection, to detected in a timely manner and to forecast the potential impact of events.
• Security Continuous Monitoring on all GCS cloud instances; and 
• Detection processes testing to verify the effectiveness of protective measures including network and physical activities.

Human Resource, Case Management and Recruitment  Cybersecurity Response

GCS has developed and implemented the following to respond to any detected cybersecurity incident:

• Response Plan, automated ITIL based set of action to execute and maintain related processes and procedures to ensure timely response to detected cybersecurity events.
• Robust Communications Channel with internal and external stakeholders to inform the cybersecurity events;
• Mitigation activities to prevent expansion of the cybersecurity incident;
• Improvements knowledge base to incorporate lessons learned from current and previous response activities.

Human Resource, Case Management and Recruitment  Cybersecurity Recovery

In the case of successful cybersecurity attack and upon the compromise of any digital services, GCS has developed and implemented appropriate activities to restore any capabilities or services that were impaired as per the following:

• Recovery Plan, processes and procedures to be executed and maintained to ensure timely restoration of systems or assets affected by cybersecurity events.

 

Data Security, Isolation and Data Encryption