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Legal Statement for the Electronic Medical Records Services

Legal statement about GCS cloud, web-based Electronic Medical Record (EMR), Hospital Information Software (HIS), Radiology Information Software (RIS), Laboratory Information Software (LIS) and Dental Practice Software

Effective November 1, 2020 


Simple words we use in our privacy, terms and legal statements to make sure you understand what we do with the service offered to you and how we handle your data

Our Legal and Privacy Policy governs the methods that Geelong Computing Systems (GCS) and its affiliates implement to collect, process and disclose information about you, your information and our offered services.

If you do not agree with the terms of this document, do not access or use the Services, Websites or any other aspect of GCS's business.


We will implement a reasonable and appropriate security measures to protect your data against unauthorised access, Cybercrime and data disclosure.

Your Responsibility

You are responsible for securing the access to your data via a strong security practices when you create and distribute accounts for your users, you are responsible for disabling accounts once they are not required and you are responsible for configuring the system to work appropriately.

You are responsible to make the required payment in full in order to keep your service active; failure to do so may result in full service termination.

Service Changes

We might change the service offered due to but not limited to performance improvements, new features provision or to address any security threats, we will notify you of any proposed changes before we apply the changes to your service.

Data Access

We do not access your data unless you provide a written authorisation to do so, we access your data upon a request from you to do a non standard operation when is required and deemed appropriate by you.

Data Backup

You can schedule a periodic backup to keep your data available on your side, the backup is portable and transferable.

Data Disclosure

We do not sell your data.

We do not share your data with any one.

We do not use your data for any learning and statistical purposes.

We do not use your data for user experience improvements.

We do not disclose your data to any party, government or entity under any circumstances unless we are enforced by your country and/or territory legislation to disclose your data, you will be notified if such authorised order occurs so you can seek protection from data disclosure.

Unauthorised Data Access

Access to your data is restricted only to you and to the authorised active accounts that are managed by you.

Unauthorised access to, or modification of restricted data may result in 10 years imprisonment under your country Cybercrime legislation.

Patient Safety

GCS HIS (Hospital Information System), GCS EHR (Electronic Health Record), GCS RIS (Radiology Information System) and GCS LIS (Laboratory Information Systems) to be used by knowledgeable, trained and experienced health professionals in a controlled medical research, health institution and/or clinical laboratory for the purpose to manage, control and distribute health data.

Incorrect use of the above software may compromise patient safety or cause death.

It is highly recommended to read the software user manual to gain professional level of understanding of the above systems.

Payment Card

We do not save your payment card details and we do not maintain any specific information regarding any payment card you use to pay for the service fee.

Geelong Computing Systems (GCS) since 2014 has connected health professionals, doctors, general practitioners (GP) and medical clinics and centres with their patients through modern, cost effective and advanced digital services.

GCS Electronic Medical Record (EMR), Radiology Information Software (RIS), Laboratory Information Software (LIS), Hospital Information Software (HIS) and Dental Practice Software and System have been widely adopted by regional and local health care providers.

GCS software design and architecture simple approach and philosophy have contributed to the productivity and satisfaction of the health professionals and the medical staff who use GCS software and services on daily basis.

GCS has become the strategic and trusted digital health service provider for local and regional health care providers to manage sensitive medical records and patients critical data in secure environment.